Qualitative to Quantitative - Demonstrating Value

In this segment we’ll take a closer look at how to communicate the impact of your project management efforts to stakeholders. Hitting the project KPIs, recording your data & analyzing your impact have given you the tools to demonstrate your value. It’s time to put a bow on it & present the findings to your client.

Demonstrating Value

Conveying the data in a way your client can understand & absorb is critical. Having a few standard reports can make this part of the process simple but it’s important to consider how to best present value to each of your clients. This may involve:

• Presenting KPI Reports

  Sharing key metrics and their implications. Focus on building your report that is informational & engaging to your client. This could consist of a simple spreadsheet or a tailored slide deck. Be flexible in your delivery method & make sure it speaks to your client in a way they can understand.

• Highlighting Cost Savings

  Demonstrate how project management reduced expenses. Using budget reports or a simple side-by-side comparison can show your client the tremendous value in using your project management services & the money saved (or reinvested) on the project

• Showcasing On-Time Deliver

  Emphasize the benefits of meeting deadlines. Depending on the client, it can be important to review delays that were overcome, decisions that saved time, & ways that potential delays were avoided.

• Quantifying Risk Mitigation

  Identifying how project management minimized potential losses & delays. This is where you tie all of your achievements, averted disasters, & hard work together. Short & impactful are key words here. Put your best points forward & show your client how you earned their future business.

Finding the best way to show your clients how you’re truly impacting their projects, their business, or in some cases their lives can be difficult. It takes time, effort, & mindfulness to really nail. Which is why it can have an incredible effect on your clients. Additionally, it can have an incredible effect on your business. While collecting & analyzing this data, you’ll better identify where your attention is lacking or you’ve overlooked something. Allowing you to take control of the proverbial ship, & steer away from potential “icebergs”. In the next segment (and last in this series) we’ll look at ways to tie everything together & demonstrate value to your client.